5 Step Process For Effective Meetings

For some, meetings are the most despicable aspect of their lives. They drain time off the day, bore individuals to diversion, and leave participants feeling frustrated. As the colloquialism goes, “meetings are basic when you prefer not to do anything.” And yet meetings can be vital for critical thinking, reporting, constructive collaboration, and brainstorming. So how do we ensure that each meeting we are a participant in is significant , has a constructive outcome that is of value? Follow this 5 step process to ensure every meeting achieves something of significance.

Pretty young woman making a decision with arrows and question mark above her head

Step One | Ask ‘Do we require a meeting?

Very regularly individuals set up meetings, when a phone call, a speedy coffee/tea break discussion or even an email could suffice. When choosing whether a meeting is really required consider the matter that is up for discussion, the multiple facets of that matter , the number of individuals to be included, whether the meeting is essential for relationship building, and solicit the individual inclinations and points of view of those included.
In the event that you decide to have a meeting, the following 4 steps will be significant.

Step Two | Preparation

There are 5 Ps to a successful meeting :


The main thing to consider when you choose to have a meeting is to satisfactorily answer the question why you are having it. A meeting to discuss points A-B-C is not an adequate motivation to have a meeting. You should be particular about who are the target participants in the meeting? What results do you have to achieve? What result are you looking for? What information are you seeking? What choices must to be made? If you can’t express a reasonable motivation behind the meeting, there ought to be no meeting!



Having chosen the motivation behind the meeting, you now need to decide the focus should be, i.e. what the plan will be. Without a motivation you’re in peril of winding up with a discussion fest, and talk in business in not cheap! Within the plan, plot to what extent you will require to discuss each point. This will then decide to what extent the meeting ought to proceed. HINT: this may come as an astonishment however meetings don’t need to happen in products of 30 minutes. If just 5 minutes are required, make it a 5 minute meeting. If 20 minutes are required, make it a 20 minute meeting. At this stage you ought to likewise need to choose who ought to be the meeting lead for every point that will be examined.


Now that you realize what needs to be addressed , you need to decide who should be there. This will then help you decide where the meeting ought to occur. The exact room that ought to be reserved for the meeting. You may likewise consider whether certain participants should be overseen/educated either before or after the meeting.

People and Place


This is about logistics and planning for the requirements in terms of equipment you need in the room, food for the participants, choosing whether the plan ought to be flowed up ahead of time, and if participants need to do any per-planning or meet some prerequisites preceding the meeting. As the meeting coordinator you ought to consider who, if required, will be in charge of taking the minutes of the meeting. Finally, it’s a smart thought to think ahead of any inquiries, concerns or issues that may emerge during the meeting and have suitable responses to handle these.


Step 3 | Meeting Set-Up

At the point of commencing a meeting, you may need to during the presentation clarify the reasons for the meeting taking place. This is imperative to ensure you are in control of the meeting and guarantee everybody is ‘on the same page’. Additionally it is also a time to fabricate compatibility amongst the participants. Meetings can also be extraordinary group building environments. A few ideas to accomplish this could be to recognize the latest achievements of the participants, share good news to the gathering, wish individuals for an up -coming birthday, work anniversary or special day.

Above all, this is the point in time when the reason for the meeting is sketched out, the plan secured and ratified by the participants and time limits for each transaction clarified.

Contingent upon the circumstance, you may need to cover demands concerning the utilization of cellular telephones, tablets, portable PCs and so on, how intelligent you expect the meeting to be, and regardless of whether freebees and leave-behinds would be made accessible.

Meeting Mangement

Step 4 | Meeting Management

Meeting and time administration are urgent to ensure the meeting’s targets are met, so be vigilant. As you advance through the meeting, make a note of key results/activities toward the end of every point on the agenda. HINT: It is vital to check for inquiries or concerns before moving to the next point. Also ensure that you have the buy-in from everybody in the group. This can forestall disabling detours down the track. Signpost when you proceed to the next point. If long examinations begin occurring that could derail timings, you have to either ask for them to happen at a different time, or re-assess the plan and concur meeting needs with the participants. Flexibility can be vital!

Step 5 | Meeting Commitments

Every meeting ought to have a recap of all the choices and activities that have been agreed. It should be verbally shared as to who is going to get what done and by when. These responsibilities ought to be incorporated into the minutes of the meeting and dispersed to all the participants as soon as possible after the meeting ends.

Use the meeting to take control and get the participants on the ‘same page’. Make sure you accomplish the targets you have set out to achieve and wrap up with itemized next steps.

business meeting

Prabha has over 30 years experience as an English teacher. She is also TEFL certified. She holds a doctorate in education from the University of Madras. Here, she shares the 5 step process for effective meetings.


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Understanding Adjectives


An adjective is a word that describes a noun. There are two kinds: attributive and predicative. An adjective is used attributively when it stands next to a noun and describes it.


For exampleThe black cat climbed a tree.

Notice that the verb participle forms can be used as adjectives:

The man felt a paralyzing fear.

Flavored oatmeal tastes better than plain oatmeal.


The usual place of the adjective in English is in front of the noun. You can have a whole string of adjectives if you like: The tall thin evil-looking cowboy roped the short, fat, inoffensive calf.


Sometimes, for rhetorical or poetic effect, the adjective can come after the noun:

Sarah Plain and Tall (book title)

This is the forest primeval.


An adjective is used predicatively when a verb separates it from the noun or pronoun it describes:
The umpire was wrong.

The crowd was furious.

She seems tired today.

This soup tastes bad.

The dog’s coat feels smooth.


The verbs that can be completed by predicate adjectives are called being verbs or copulative verbs. They include all the forms of to be and sensing verbs like seem, feel, and taste.


Adjective Classifications:

  • qualitativegood, bad, happy, blue, French
  • possessivemy, thy, his, her, its, our, your, their
  • relative and interrogativewhich, what, whatever, etc.
  • numeralone, two, second, single, etc.
  • indefinitesome, any, much, few, every, etc.
  • demonstrativethis, that, the, a (an), such


The demonstrative adjectives the and a (an) are so important in English that they have a special name: articles. We will explore articles in our next piece. Till then, learn and get your adjectives right!


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A Brief Look at Pronouns

Pronouns are used to replace nouns within sentences, making them less repetitive and mechanic. For example, saying “Mary didn’t go to school because Mary was sick” doesn’t sound very good. Instead, if you say “Mary didn’t go to school because she was sick” it will make the sentence flow better.

There are several types of pronouns, below you will find the most common ones:

  1. Subjective personal pronouns.As the name implies, subjective pronouns act as subjects within sentences. They are: I, you, he, she, we, they, and it.

Example: I am going to the bank while he is going to the market.

  1. Objective personal pronouns. These pronouns act as the object of verbs within sentences. They are: me, you, him, her, us, them and it.

Example: The ball was going to hit me in the face.

  1. Possessive personal pronouns. These pronouns are used to indicate possession, and they are placed after the object in question (as opposed to possessive adjectives like my and your, which are placed before the object). They are: mine, yours, his, hers, ours, theirs and its.

Example of possessive adjective: This is my car.
Example of possessive pronoun: This car is mine.

  1. Reflexive pronouns. This special class of pronouns is used when the object is the same as the subject on the sentence. They are myself, yourself, himself, herself, ourselves, themselves and itself.

Example: I managed to cut myself in the kitchen.

  1. Interrogative pronouns. As you probably guessed these pronouns are used to ask questions. They are what, which, who, whom and whose.

Example: What are the odds?

  1. Demonstrative pronouns. These pronouns are used to indicate a noun and distinguish it from other entities. Notice that demonstrative pronouns replace the noun (while demonstrative determiners modify them). They are: this, that, these, those.

Example of a demonstrative determiner: This house is ugly.
Example of a demonstrative pronoun: This is the right one.

  1. Indefinite pronouns. As the name implies, indefinite pronouns do not refer to a specific thing, place or person. There are many of them, including anyone, anywhere, everyone, none, someone and so on.

Example: Everyone is going to the party.


Keep reading and following the blog for more such interesting lessons. Our next post will cover Verbs.



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Exploring and Understanding Nouns

One of the primary elements of parts of speech is the noun. It is a word used to describe a person, place, thing, event, idea, and so on. Nouns represent one of the main elements of sentences, along with verbs, adjectives, prepositions and articles.

Nouns usually function as subjects or objects within sentences, although they can also act as adjectives and adverbs.

Now there are different types of nouns, each with its own set of usages and rules. Let’s take a closer look at them:

  1. Proper nouns

Used to describe a unique person or thing, proper nouns always start with a capital letter. Examples include MaryIndia, and Manchester United.

  1. Common nouns

Common nouns are used to describe persons or things in general. Examples include girlcountry, and team

  1. Concrete nouns

Nouns that can be perceived through the five senses are called concrete nouns. Examples include ball, rainbow and melody.

  1. Abstract nouns

Nouns that cannot be perceived through the five senses are called abstract nouns. Examples include love, courage, and childhood.

  1. Countable nouns

Countable nouns can be counted. They also have both a singular and a plural form. Examples include toys, children and books.

  1. Non-countable nouns

These nouns (usually) cannot be counted, and they don’t have a plural form. Examples include sympathy, laughter and oxygen.

  1. Collective nouns

Collective nouns are used to describe groups of things. Examples include flock, committee and murder.


Plural Form of Nouns

The English language has both regular and irregular plural forms of nouns. The most common case is when you need to add -s to the noun. For example: one car and two cars.

The other two cases of the regular plural form are:

  1. nouns that end with s, x, chor sh, where you add -es (e.g., one box, two boxes)
  2. nouns that end with consonant + y, where you change the y with i and add -es(e.g., one enemy, two enemies)

On the irregular plural form of nouns there are basically eight cases:

  1. nouns that end with -o, where you add -es(e.g., one potato, two potatoes)
  2. nouns ending with -is, where you change -is to -es(e.g., one crisis, two crises)
  3. nouns ending with -f, where you change –f to -v and add -es(e.g., one wolf, two wolves)
  4. nouns ending with -fe, where you change -f to -v and add -s(e.g., one life, two lives)
  5. nouns ending with -us, where you change -us to -i(e.g., one fungus, two fungi)
  6. nouns that contain -oo, change -oo to -ee (e.g., one foot, two feet)
  7. nouns that end with -on, where you change -on with -a(e.g., phenomenon, phenomena)
  8. nouns that don’t change (e.g., sheep, offspring, series)

Fret not, all it takes is a little bit of practice everyday and you will be good with your nouns in no time! Watch out for the next piece on pronouns!

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basics of english

English Basics: 101

We’ve all studied English in school. But after the basic education, we pretty much forget about this beautiful subject and language though we pretty much use it every day. Today we will take a look at some grammar basics that will help you make your English speaking and writing that much better. Learning never stops!



Sentences are made of two parts: the subject and the predicate.

The subject is the person or thing that acts or is described in the sentence. The predicate, on the other hand, is that action or description.

Complete sentences need both the subject and the predicate.



Sentences can be broken down into clauses.

For example: The boy is going to the school, and he is going to eat there.

This is a complete sentence composed of two clauses. There are mainly two types of clauses: independent clauses and subordinate clauses.

Independent clauses act as complete sentences, while subordinate clauses cannot stand alone and need another clause to complete their meaning. For example:

Independent clause: The boy went to the school.

Subordinate clause: After the boy went to the school…



A group of two or more grammatically linked words that do not have subject and predicate is a phrase.

Example of a complete sentence: The girl is at home, and tomorrow she is going to the amusement park.
Example of a clause: The girl is at home

Example of a phrase: The girl… You can see that “the girl” is a phrase located in the first clause of the complete sentence above.

Phrases act like parts of speech inside clauses. That is, they can act as nouns, adjectives, adverbs and so on.


Parts of Speech

A word is a “part of speech” only when it is used in a sentence. The function the word serves in a sentence is what makes it whatever part of speech it is.

For example, the word “run” can be used as more than one part of speech:

Sammy hit a home run.

Run is a noun, direct object of hit.

You mustn’t run near the swimming pool.

Run is a verb, part of the verb phrase must (not) run.

Traditional grammar classifies words based on eight parts of speech: the noun, the pronoun, the adjective, the verb, the adverb, the preposition, the conjunction, and the interjection.


In our next blog, we will explore the different parts of speech, how they function and their proper usage. Until then, make sure you get your basics right and be ready for the next lesson!


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English is a Funny Language

‘English is a funny language.’ This phrase has been used so often that it has become clichéd. But how funny is English actually? Let’s check out some examples and then you can decide.

Homonyms: Same spelling. Same pronunciation. Different meaning. *scratches head in confusion*


These words by far have to be the most annoying ones, having to think which meaning to use every single time. ‘Bow’ would mean to bend forwards, the front part of a ship, a weapon (bow and arrow), and a ribbon among others. Phew!

Silent letter: An alphabet in a word that doesn’t correspond to any sound in the pronunciation of that word. *head scratching intensifies*

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Why have alphabets if they are of no use to how those words sound?! Why unleash such confusion on the common masses L. ‘Christmas’ has no ‘T’ sound, ‘phlegm’ has no ‘G’ sound. Oh the horror trying to spell this based on the word sound!

Homophone: Different spelling. Same pronunciation. Different meaning. *screams in horror*


He killed a bear with his bare hands. The phonetic for both is /bɛː/. Don’t you love us mortals?! -__-

Onomatopoeia: imitation of a natural phenomenon (ex: bird song) by phonetic means.* rolls eyes*


Clink. Meow. Thump. Moo. Like they got tired and just named the words as they sound. *shakes head in disapproval*

These are some of the many things that complicate the English language. But the beauty of the language is its complication, providing numerous ways to interpret and use words to express different ideas and emotions. Yes, it’s a funny language. But it is also the most widely used language and the de facto communication standard across the globe.

If you want to explore more facets of the English language, learn new things about it and increase your command over it, head onto www.learnsocial.com and learn English and related skills from expert instructors.  Happy learning!


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Why English Matters

English is very well the best thing that came out of the British Colonial invasion and settlement. It unified the world and gave a common voice and language to everyone. It is considered one of the most expressive and eloquent languages for communicating. Some of the world’s best literature, speeches and art has been written in and translated in English so that their beauty reaches one and all. It is truly a language of the masses with about 340 million native speakers and another 510 million who speak it as a second language. It is the second most spoken language of the world and one of the few language which has more people speaking it as a second/foreign language than native speakers!

In a multilingual and multinational setup of the current commerce and business, English is a link language, giving the ability to people of different linguistic backgrounds to interact and exchange ideas and thoughts. In countries where there are more than two languages spoken by the population, it provides a common platform for communication and expression. In an age where the world is a global village, where thoughts and ideas need to be excghanged on a continual basis for effective work flow, English provides the equal and communal footing needed for a smooth process advancement. It removes the linguistic barriers created by cultural, social and national boundaries.

Currently, many of the top films, books, music, journals, news reporting and any content in general is generated using English as the language medium. Being versed in English allows a person to explore the multitude of content present on the internet, and everywhere else too. Most cross border business communication happens in English, and it is also the official language of numerous international organizations such as UNO, WHO, UNESCO, NATO, EU among others. This sure does establishes its position as the most important language of the world.

It might seem like an uphill task to learn English, but it is most definitely worth the time and effort expended to accrue English proficiency. It opens up avenues of opportunities in education, business, commerce, trade etc., giving a definite advantage to people with great command over the English language.

Stay ahead of the race, and explore amazing English learning opportunities at LearnSocial.

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